Opportunity J. MARTINEZ · 9:14a
“Westbrook Law asked if we handle product destruction. They’ve got expired inventory to purge every month.”
→ New recurring service
See something. Log something.
Everything your crew sees in the field. Captured, not lost.
Your drivers are in client locations every day, seeing opportunities and issues no one else does. My Field Notes captures all of it, and the daily DVIR is the habit that keeps them in the app every shift, so nothing gets left in the cab. The compliance you need, plus the field intel you’ve been missing. Built deep for mobile shredding.
Starts with FMCSA DVIRs · Offline-first · Driver-bound & tenant-isolated
Pre-trip · Shred Truck 14 Live app
Logged Opportunity · Acme asked about hard-drive destruction · 3:17p
The status quo
Your crew sees everything. Most of it never makes it back.
They’re in client locations all day, the first to know when an account is ready to grow, when one’s about to leave, when a competitor shows up. But it stays in their heads, in a group text, or nowhere. The upsell you didn’t make. The account you lost without warning. The defect that should never have left the yard.
01
Upsells that die in the cab
A client mentions they’re adding a location, or asks about hard-drive destruction. Your driver nods, forgets by lunch, and you never hear about it.
02
Accounts you lose by surprise
The unhappy client, the competitor’s bin in the lot, the complaint at the dock. The warning signs were all there. The driver just had no way to pass them on.
03
Inspections on paper
Pre-trips on clipboards that pile up in the cab and fade, with nothing on hand the morning a driver gets pulled over.
04
Nothing tied to anyone
A name typed into a form isn’t a record. When something slips through, you can’t tell who saw what, or when.
How it works
From the first inspection to the last thing they noticed.
1
Identify
Driver taps in with a per-driver PIN on the enrolled handheld, shared spares included. Everything they log is bound to the real person, not a typed-in name.
2
Inspect
The daily habit. A fast pre/post-trip DVIR that gets every driver into the app every shift, signal or no signal. Keeps you compliant, and puts them one tap from the part that pays.
3
Log what they saw
The payoff. While they’re in the app, drivers log what they saw at your clients: an upsell, an unhappy account, a competitor moving in, damage. The stuff that grows the business and saves accounts. Photos and voice attach.
4
Ops sees it live
A board shows who’s done, what’s open, and every defect through to resolution. Every inspection stays on file by truck, driver and date, with the photos and signatures on the record, and exports to CSV for any date range.
Ops board · what the office sees Live app
What your drivers catch
One shift. Three things you’d never have heard about.
Entries from a single day, the kind that used to stay in the cab. Each one logged in seconds, tied to the driver, in front of ops the same afternoon.
Account risk D. COLE · 11:02a
“Third week the dock at Summit Health was backed up and they grumbled about the pickup window. Worth a call before renewal.”
→ Save the account
Competitor R. SINGH · 2:38p
“Spotted a competitor’s truck at First Keystone Bank on Main. They’ve been our client four years.”
→ Defend the account
One upsell like that covers the subscription for a year. Your drivers spot them every week. You just never heard about it.
Proof · Design partner
Built with a real shredding operation.
We’re building My Field Notes alongside a NAID AAA-certified mobile shredding operation — a multi-truck fleet running on-site shredding and hard-drive destruction across the Mid-Atlantic for two decades. Real trucks, real drivers, real DVIRs, every working day.
- Certified
- NAID AAA
- Operating
- 20+ yrs
- Service area
- Mid-Atl.
What that shaped
- Shred-specific checklist items: hydraulics, PTO, shred unit, guards, emergency stop.
- Field report categories drawn from what their drivers actually run into on site.
- A defect loop that matches how a real shop triages and closes a failed item.
- Shared cab devices with per-driver PINs, because that is how the trucks are run.
Built for the way a shredding shop actually runs, not a generic checklist app with a shred label on it.
What you get
Everything the clipboard never gave you.
FIELD INTEL
Your drivers, as your eyes
Opportunities, account risks, competitor sightings, damage. Whatever your drivers see at your clients, logged in the same app as the inspection. Drivers talk, photos attach, and ops reads a clean written summary.
OFFLINE-FIRST
The dead zone stops being your problem
The whole thing works with no signal: checklist, notes, signature, defects, photos, even a spoken note. It sits on the phone and files itself the moment there’s a bar, and the voice note gets written up on the way in.
DRIVER-BOUND
You know who actually did it
Each driver has their own PIN on the cab device, so nobody can file an inspection under someone else’s name. When an officer or a client questions a record months later, the name on it is the person who was standing at the truck.
DEFECT LOOP
Found → fixed → closed
Failed items open defects with acknowledgment signatures and an audit trail, tracked from open to resolved. The core of real DVIR value.
OPS BOARD
Live status + a permanent record
See at a glance who’s done their checklist today and who hasn’t. Field reports route straight to the right inbox: sales, service, or dispatch. Every inspection is on file by truck, driver and date, immutable once submitted, photos and signatures included — and any date range exports to CSV when an auditor asks.
SECURE
Your accounts stay yours
Your records are sealed off from every other company on the system, enforced on our servers and not in the app on the phone. Drivers see their truck and their day, nothing else. Someone leaves, you switch them off, and they are out everywhere that second.
One secure system of record for everything your drivers capture: searchable, auditable, and owned by you. No binder in the cab, no scattered spreadsheets, no data you can’t get back.
Why My Field Notes
Anyone can sell you DVIR. The leverage is what your drivers see at your clients.
✕
Just another DVIR app
✓
DVIR is how you get daily use. The real value is the upsells and account issues your drivers log while they’re already in there.
✕
Field intel stuck in someone’s head
✓
Every opportunity and risk in one place, tied to the driver who saw it, in front of ops the same day.
✕
An app your drivers quietly ignore
✓
Fast enough that drivers actually use it. PIN in, inspect, log, done. Even with no signal.
✕
Notes that prove nothing
✓
Immutable, signed, person-bound records. The inspection proof a driver needs the morning they’re pulled over.
Book a demo
See it the way your drivers will.
A 20-minute walkthrough on your own checklists, no slideware. We’ll show what your drivers do every shift, the board your ops team watches, and the DVIR proof a driver can show if they’re pulled over. Then we’ll map out getting your crew live.
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